Check-in / Check-out
Stays, tracked
from arrival to departure.
The Check-in / Check-out engine is for any business that rents rooms, units, or space for a stretch of time, a night, a weekend, a week. Customers book a date range, arrive, get checked in, and check out when they leave. Inventory is protected, every night is accounted for, and you always know exactly who's in-house.
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How your customers book a stay
Four steps. That's all it takes.
It starts on your storefront, the professional booking page every UhuruSpace account gets. Customers land on it from your Instagram bio, a WhatsApp message, a business card, or wherever you share the link. From there, it's four steps.
You decide: instant confirmation or manual review.
Some businesses want every booking reviewed. Others want confirmation to happen automatically. UhuruSpace supports both. Set your Check-in / Check-out engine to auto-confirm, customers get an instant confirmation and the booking is locked in. Or set it to manual review, every booking lands in your dashboard as pending, waiting for your approval. Customers get a "booking received" email while they wait, and full confirmation once you approve. Change the mode whenever your business needs to.
Once your inventory is full, it's full.
When you create a stay type, you set the inventory, how many of that unit you have available. From that moment, UhuruSpace treats inventory as a hard rule. Every booking counts against it, every reschedule re-checks availability for the new dates, and every manual booking you create from your dashboard runs the same check. If a customer tries to book a range that overlaps beyond your inventory for any night, the system blocks it. If a customer reschedules into a full range, the system blocks that too. No overbooking, ever.
Set up exactly how your business works
When you create your Check-in / Check-out engine, you configure the rules that shape every stay.
Inventory
How many of each unit type you have, five suites, three cabins, one penthouse.
Check-in and check-out times
Your standard arrival and departure hours, shown to every customer at booking.
Minimum and maximum stay
How short or long a stay can be. Two-night minimum on weekends, seven-night maximum for peak season, whatever your business needs.
Guest categories
Configure how you count guests, adults, children, infants, pets, and price accordingly.
Amenities
List what's included with each stay type so customers know exactly what they're getting.
Advance booking window
How far in advance customers can book.
Security deposit
Set the deposit you require on booking to secure the stay.
Each stay type can override these defaults. A budget room and a luxury suite can live in the same engine with different rules.
Add-ons
Make every stay yours.
Five optional add-ons let you shape exactly what happens before and during every stay. Turn on what you need, ignore what you don't, every one is configurable per stay type.
Deposits
Set the security deposit customers pay to secure their stay. They see it clearly before they confirm.
Intake questions
Ask what you need to know before arrival, dietary preferences, special occasions, arrival time, accessibility needs. Every question configurable.
File uploads
Let guests send identification, arrival documents, or anything you need on file before they arrive.
Pre-arrival instructions
Give guests clear guidance before they arrive. Directions, key pickup, entry codes, house rules.
Cancellation policy
Choose from flexible, moderate, or strict presets, each with a clear window and fee. Guests see it upfront, and if they cancel late, the fee is recorded on their booking automatically.
Every stay shows up on one calendar.
Every stay is laid out across every night it occupies. A three-night stay appears on all three nights, each labelled "Night X of Y" so it reads as one continuous stay, not three separate bookings. Toggle between By Staff and By Resource to see stays grouped either way.
- Live occupancy at a glance, a summary strip above your calendar shows "X of Y units occupied" per stay type, updated in real time as guests check in and out
- Real check-in and check-out, tap Check In when the guest arrives and Check Out when they leave, each action timestamped
- Create stays manually on behalf of a customer, over the phone, in person, or wherever they reach you, the same inventory, minimum stay, and maximum stay checks apply
- Connect Google Calendar or Outlook so your personal schedule overlays onto the same view automatically
Who uses Check-in / Check-out
Any business where customers arrive for a stretch of time and leave when they're done.
If your business rents space by the night, the day, or the stay, Check-in / Check-out runs it.
FAQ
Frequently asked questions.
Everything you need to know about managing stays with UhuruSpace.
They visit your storefront, pick a stay type, choose their check-in and check-out dates, fill in guest details, and submit. If you require a security deposit, they pay it right there. The whole flow takes under two minutes.
Every unit type has an inventory count you set, how many of that unit you have. Every booking counts against it, and the system checks date-range overlap on every booking, reschedule, and manual dashboard entry. If a range would push you past your inventory for any night, it's blocked automatically.
Yes. Every stay type has its own minimum and maximum stay setting. A two-night minimum on weekends, a seven-night maximum in peak season, configure exactly how your business operates.
Open the booking on your calendar and tap Check In. Their arrival is timestamped instantly. When they leave, tap Check Out. Every stay becomes a real, tracked event, not just a booking on paper.
Yes. Above your calendar, a live occupancy summary shows "X of Y units occupied" per stay type, updated the moment a guest checks in or out.
Not yet. Customers pick a stay type (like "Deluxe Suite" or "Garden Cabin"), and the specific unit within that type is assigned on your end. Room-level selection from the storefront is on our roadmap.
Yes. Every confirmation email includes a Manage Booking link where guests can cancel or reschedule directly, with a date-range picker that respects your minimum stay, maximum stay, and inventory.
If you've set a cancellation policy, flexible, moderate, or strict, the system automatically calculates the fee based on when they cancel. The fee is recorded on the booking for you to reconcile.
Yes. From your dashboard, you can create a stay manually, set the dates, the guest breakdown, the unit type. The same inventory and stay-length checks apply.
Every stay appears on every night it occupies, labelled "Night 1 of 3", "Night 2 of 3", and so on. You see the full picture of who's in-house on any given night.
Not yet. Check-in currently happens on your side. Guest self-service check-in with a QR code is on our roadmap.
Yes, indirectly. The check-in and check-out timestamps are recorded on every booking, so you can see exactly when a guest arrived and when they left. A dedicated live duration timer is on our roadmap.
Yes. Both integrate directly. Your personal calendar overlays onto your business calendar so nothing collides.
Your capacity is defined by your inventory and the stay-length rules you set. The total bookings you can accept overall depends on your subscription plan.
No. Every UhuruSpace account comes with a fully customizable storefront where guests book directly. If you already have a website, share the storefront link on it or embed it however you want.
Start running stays
the way they should be run.
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